From Consultation
to Implementation!

The Project

Current Situation - 4 locations within Cardiff 9 departments. Moving to new Headquarters in Cardiff Bay

Objective - Firstly to recommend a method of filing and indexing to meet with the specification of the users needs and to be compatible with Kardex Datastacks. The implementation of a Fileline recommended filing solution. To move confidential files from various departments and locations within Cardiff in an efficient manner.

The Process - Consultation A Fileline Filing Consultant, Dawn Smith, spent a total of 2 days consulting nominated personnel from each department. The following information was ascertained, discussed and agreed: Current capacity, Indexing Method and File, Type.

Data Compilation - To facilitate the printing of index labels for new files Fileline created a database on an excel spreadsheet from handwritten file titles.

Pre-Labelling Service - Fileline printed and attached labels onto approximately 7,500 files.

Label Printing - To enable South Wales Police to print their labels in-house, Fileline supplied LabelsAnywhere Desktop Edition.

Bespoke Trays - Fileline supplied 732 bespoke fibreboard trays complete with index card holder to store Pocket Books and files.

Move Management - Fileline staff decanted 395 linear metres of files from 4 locations within South Wales Police, into fully labelled, lidded crates and transported to new Headquarters at Cardiff Bay approximately 5 miles away. Documents were placed inside 7,500 new pre-labelled files or files were placed into bespoke trays. Converted files and trays were reinstated into Datastacks. The move management took a total of 9 days to complete.

Customer Comments

“Hard working, polite... a credit to the company”

“A job well done, very pleasant staff and an
excellent co-ordinator in Dawn Smith”

“Team worked well and thoroughly together
and very efficient”

“Very Efficient”

“Very happy with sickness filing”