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Archiving data in a logical, safe and secure way is a key part of most successful businesses. As an organisation grows, it creates more data that needs to be managed and monitored, safe, secure and easily accessible.

archive storage

Data and documents that are not kept in a secure and logical system can get lost, get into the wrong hands and cause a whole world of problems.

Here, we take a closer look at why an effective archive system is so important.

It reduces cost

If you’ve got a lot of information to store, you’re going to need somewhere to put it all. You will either need bigger premises, or a smart archive storage system that works to reduce the amount of floor space required. Therefore, investing in the correct systems can save money because you’re not having to shell out for a bigger building.

It saves time

Trying to find important documents in a heap or when there’s no organised system in place can be a chaotic process that takes a lot of time. Keeping important documents archived in an ordered, clear system can save your employees spending hours routing for information – saving time and by extension money.

You can easily fulfil your legal responsibilities

If you’re in an industry that requires you to store documents for a certain number of years, such as the legal industry or healthcare, then you’ll need to invest in a good storage system that makes everything safe and easily accessible for years to come.

Minimise clutter

Having an organised storage system minimises the number of documents lying around and makes for a more streamlined working environment. In turn, this can increase staff productivity and create a more professional appearance.

It keeps documents confidential

By securely archiving documents, organisations can increase protection from unauthorised third parties and reduce the risk of important files going missing.

To share the benefits of archive storage, we will be exhibiting at the Archives and Records Association Annual Conference in Manchester from 30 August to 1 September. The Conference theme this year is ‘challenge the past, set the agenda’ and will look at the latest industry standards, best practice and cross-cutting thinking in a range of challenging issues.