If you’ve ever walked through a warehouse, archive, or busy stockroom and thought “there’s got to be a better way to fit more stuff in here,” you’re not alone. Traditional static shelving systems, while reliable, can be a real space hog. Enter mobile shelving, the storage solution that’s been quietly revolutionising how businesses, libraries, hospitals, and archives make the most of their space.
But what exactly is mobile shelving? How does it work? And when should you choose it over traditional fixed shelving systems? Let’s break it all down in plain English.
What Is Mobile Shelving?
Mobile shelving is exactly what it sounds like, shelving that moves. Instead of having fixed aisles between every row of shelves (like traditional static shelving systems), mobile shelving systems are mounted on wheeled tracks that allow entire units to slide together or apart as needed.
Think of it like a filing cabinet accordion. When you need access to a particular shelf, the units glide apart to create an aisle exactly where you need it. Once you’re done, they can compact back together, eliminating wasted aisle space.
These systems typically run on electric motors, though manual versions exist for lighter applications. The beauty lies in their ability to maintain 100% of your storage capacity whilst dramatically reducing the floor space required.
How Mobile Shelving Works: The Concertina Effect
The magic happens through what’s called a “concertina formation.” Here’s the simple breakdown:
- Multiple shelving units are mounted on wheeled track systems
- Electric motors (or manual handles) power the movement
- Only one aisle serves an entire group of shelves
- When you need access, units slide apart to create your working aisle
- After you’re finished, they compact back together
This eliminates the need for permanent aisles between each shelving row, the biggest space-waster in traditional storage setups. Instead of having five aisles for six rows of shelving, you might only need one or two.
Monotrak vs Multitrak: Understanding Your Options
Not all mobile shelving systems are the same, Rackline produces two models, depending upon your needs:
Multitrak Systems
Multitrak roller systems are based on tracks that are set into the floor. These systems are capable of holding greater loads than surface mounted models, Clever drive mechanisms keep these carriages straight, and little effort is required to move even fully loaded carriages. These systems are perfect for areas including:
- More industrial spaces with substantial loads.
- Large archives requiring larger carriages and load capacities
These systems are more permanent and require engineering works prior to install.
Monotrak Systems
Monotrak systems sit on tracks, that are simply screwed to the existing floor. They’re a simpler, more cost-effective option and work brilliantly for:
- Office environments storing files and documents
- Small archives with lighter loads
- Retail stockrooms with moderate inventory
- Libraries housing books and media
These systems are perfect when you need a storage that can be fitted in your space without major works. They can be relocated more simply than Multitrak models.
Key Benefits Over Static Shelving
Space Efficiency That Actually Matters
The numbers speak for themselves, mobile shelving can reduce your storage footprint by up to 50% whilst maintaining exactly the same storage capacity. In practical terms, this means you could potentially double your storage without expanding your building or relocate to a smaller, more cost-effective facility.
Faster Retrieval Times
With high-density storage, everything’s closer together. Instead of walking through vast aisles searching for items, you can locate what you need much more quickly. Your staff spend less time walking and more time being productive.
Enhanced Security and Safety
Mobile shelving systems offer better security since you control access points more easily. Safety improves too, fewer open aisles mean fewer opportunities for accidents, and the controlled movement reduces the risk of items falling between shelves.
Flexibility for Growth
As your business changes, mobile shelving adapts with you. Need to reconfigure your layout? No problem. Expanding your inventory? The modular design makes it simple to adjust without starting from scratch.
When to Choose Mobile Over Static Shelving
Mobile shelving isn’t always the right answer, but it’s particularly brilliant for certain situations:
Perfect for Mobile Shelving:
- Archive storage where space is premium and access is infrequent
- Warehouse operations with diverse inventory but lower retrieval frequency
- Medical facilities needing secure, organised storage
- Growing businesses that need storage flexibility
- High-rent locations where space costs are significant
Stick with Static When:
- You need multiple simultaneous users accessing different areas constantly
- Your operation involves very high-frequency picking throughout the day
- Budget constraints make the initial investment challenging
- Your storage needs are genuinely temporary
Safety and Maintenance: Keeping Things Running Smoothly
Modern mobile shelving systems are designed with safety as a priority, but a few simple practices keep everything running perfectly:
Safety Essentials:
- Ensure proper training for all users on system operation
- Check weight limits and distribute loads evenly
- Keep aisles clear of obstacles when moving units
- Use safety features like pressure-sensitive strips and emergency stops
Maintenance Made Simple:
- Regular cleaning of tracks prevents debris buildup
- Periodic lubrication keeps movements smooth
- Annual inspections catch small issues before they become big problems
- Professional servicing ensures long-term reliability
At Rackline, we provide comprehensive guidance on both safety protocols and maintenance schedules to keep your system performing optimally for years.
Cost Considerations: Investment vs. Value
Yes, mobile shelving systems typically cost more upfront than static shelving. But here’s where the maths gets interesting:
Initial Investment Factors:
- System complexity (Monotrak vs. Multitrak)
- Load requirements and shelving specifications
- Installation complexity and site preparation
- Additional features like security or environmental controls
Long-term Value Gains:
- Reduced rent costs from smaller space requirements
- Lower utility bills from heating/cooling less space
- Increased productivity from faster retrieval times
- Avoided relocation costs as you grow
Many businesses find that mobile shelving pays for itself within 2-3 years through space savings alone.
Common Misconceptions Debunked
“Mobile shelving systems are too complicated”
Modern systems are remarkably user-friendly. Most operate with simple push-button controls, and training typically takes just minutes.
“It’s only for massive operations”
Mobile shelving systems work brilliantly in smaller spaces too. Even compact office environments benefit from the space savings.
“Maintenance is a nightmare”
Quality systems are built to last with minimal maintenance. Regular cleaning and occasional professional servicing keep them running smoothly for decades.
“Manual systems are too much work”
For lighter applications, manual mobile shelving systems require surprisingly little effort: often less than opening a heavy filing cabinet drawer.
Making the Right Choice for Your Space
Choosing between mobile and static shelving systems comes down to your specific needs:
- How often do you access stored items? Less frequent = mobile friendly
- Do multiple people need simultaneous access? High concurrent use favours static
- Is space at a premium? Mobile shelving maximises efficiency
- What’s your long-term growth plan? Mobile systems offer more flexibility
UK Manufacturing Makes the Difference
At Rackline, our mobile shelving systems are manufactured right here in the UK to exacting standards. This means better quality control, faster delivery times, and support from people who understand British business needs.
Whether you’re considering a simple Monotrak system for your office files or a Multitrak setup for heavy loads, we can help you navigate the options and find the perfect solution.
Ready to Explore Mobile Shelving?
Mobile shelving isn’t just about clever engineering: it’s about giving you more space, better organisation, and the flexibility to grow without the headache of constant reorganisation.
If you’re tired of working around cramped storage or paying rent on space that’s mostly empty aisles, it might be time to consider mobile shelving. The technology has never been more reliable, the options never more flexible, and the benefits never more compelling.
Want to chat about what mobile shelving could do for your space? Get in touch with our team on: 01782 770144, email us on info@rackline.co.uk or fill in the form below and one of our team will be in touch.